Can excel pull data from a closed workbook

By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service. Stack Overflow for Teams is a private, secure spot for you and your coworkers to find and share information. The above image is the main workbook, which I would like to insert the macro into. In cell A1 you can see that there is a filename location - this is the location of the closed secondary workbook which I would like to pull the data from.

I would like the macro to take the location which is present in cell A1, copy cells A1:J in the closed workbook, and then paste these into this workbook starting in A7 i.

The reason that the filename location is present in A1 is due to the fact that this will be changing; however I would like the macro always to take the location which is shown in A1 e.

Since then I have written a macro which I believe would open up all the Sheets named "Raw Data x" and paste the required data into the appropriate areas of the primary sheet; the code is as follows:. When I run this however I get a Runtime error 9 out of range. I believe this has something to do with the "ActiveWorkbook. ActiveSheet" part of the script, but am unsure how to re-write this and avoid the error.

First off, do not stick the path into a cell that you plan on overwriting. Instead, create a separate sheet containing vital input parameters see example below; I'm calling that sheet "System".

Learn more. Pulling data from a closed workbook macro Ask Question. Asked 6 years, 2 months ago. Active 1 year, 11 months ago. Viewed 46k times. I've been having issues concerning pulling data from a closed workbook by using a macro. Cells 1, 1. Value Workbooks. Range "A7:J". Active Oldest Votes. The code below pulls data from the workbooks "Raw Data 1" to "Raw Data 3" from the source book. Make sure you properly define your workbooks in variables TargetWb and SourceWb.

When referencing a worksheet, always specify what workbook it is located in when using multiple workbooks e.

VBA to Import Sheet - Excel VBA to Import Sheet from Closed Workbook

ActiveWorksheet, not just ActiveWorksheet. Sheets "System". Range "A1". Range "A1:J". Close MsgBox "All done! Brilliant, it works, thank you very much! Just one slight problem if you could help me out once more I thought it might have been something along the lines of this ; but am met with an error message here. I have it working now!Hi I am new to this forum and haven't done Excel seriously for a number of years.

So need some help and advice please for the best way of doing this. I have several workbooks that have data in which I want to copy to another workbook so it is all in one workbook. Can this be done. Then I need to do the same thing for workbooks B to J.

In my example spreadsheets it works perfectly if you open the Worksheets A to J and then open Workbook Data and click the Update option when you open it. I built the query pointing to a folder on my network and they changed it to your folder path, so I am no longer able to refresh it. However, you'll just need to refresh the query once you open the file and it should work as long as your underlying files are stored in the folder that you gave in your question.

But this didn't do anything I opened it in Excel and saw all the Value! In the blog section you can search for Power Query and you will find good information and examples on how to work with that tool. The Power Query output is in columns K through O. I did not touch the formulas in your original file. All the cells had the Value!

Getting values from a closed Excel workbook

If you don't like the layout that Power Query spits out, you can enter formulas in your original table pointing to Power Query table. The beautiful thing about Power Query is that if you add more files to your folder or if you change values in your existing files and then you refresh Power Query, you will get updated values in your Workbook-Data worksheet.

Mynda has an excellent Power Query course. I took a while ago and it changed my professional life. We respect your privacy. My Courses Login. Log In Register. Match Match any word Match all words Match phrase. Forum Options Posts only Topic titles only Posts and topic titles. Minimum search word length is 3 characters - maximum search word length is 84 characters.

Login name. Member Since: October 30, Member Since: December 7, Hi, My recommendation is to use Power Query, but below answer is how to reference using a formula. To reference to a range in another workbook you write like below example. D4:D11,5, [Workbook-A. Hello, Please try with adding the full path to the file.It is easy for us to copy data from an opened worksheet and paste them to another opened workbook, but, have you ever tried to import data from a closed workbook into an opened workbook?

This article, I will talk about how to import data from a closed workbook. Import data from closed workbook into current workbook with VBA code. Import data from closed workbook into current workbook with Kutools for Excel. The following VBA code may help you copy data from a workbook without opening it to active opened workbook, please do with following steps:. VBA code: Import data from closed workbook into current workbook. Then press F5 key to run this code, and in the File Open window, select the workbook that you want to import its data, see screenshot:.

Then click Open button, and KutoolsforExcel dialog box pops out to remind you selecting a range of data that you want to import to other workbook, see screenshot:. And then click OK button, in the popped out dialog box, select a cell where you want to put the data, see screenshot:. And click OKthe data in the closed workbook has been imported into the current workbook.

The VBA code may be somewhat difficult for our Excel beginner, so, here, I will recommend you a handy tool- Kutools for Excelwith its Insert File at Cursor feature, you can insert the whole content of a worksheet from a closed workbook quickly and easily. After installing Kutools for Excelplease do as follows:. In the Insert File at Cursor dialog box, do the following operations:.

Click button to select a cell where you want to put the imported data. Click button to select the workbook that you want to import its data. Note: Value only no formulas : If you check this option, only the value will be imported, and the formulas won't be imported. Do not transfer formatting : Checking this option will import the data into the worksheet without formatting.

Download and free trial Kutools for Excel Now! Then click OKif there are more than one worksheets into the workbook, a Select a Worksheet dialog box will pop out, please specify a worksheet that you want to import the data, see screenshot:.

And then click OK button, the data in the selected worksheet has been imported into the current workbook. Click to know more details about this Insert File at Cursor feature. Remember Me. Log in. About Us Our team. Import data from closed workbook into current workbook with VBA code Import data from closed workbook into current workbook with Kutools for Excel Import data from closed workbook into current workbook with VBA code The following VBA code may help you copy data from a workbook without opening it to active opened workbook, please do with following steps: 1.

FileDialog msoFileDialogOpen. Show If. Copy xRng2 xRng2. AutoFit xAddWb. Then press F5 key to run this code, and in the File Open window, select the workbook that you want to import its data, see screenshot: 4. Then click Open button, and KutoolsforExcel dialog box pops out to remind you selecting a range of data that you want to import to other workbook, see screenshot: 5. And then click OK button, in the popped out dialog box, select a cell where you want to put the data, see screenshot: 6.

Import data from closed workbook into current workbook with Kutools for Excel The VBA code may be somewhat difficult for our Excel beginner, so, here, I will recommend you a handy tool- Kutools for Excelwith its Insert File at Cursor feature, you can insert the whole content of a worksheet from a closed workbook quickly and easily. Kutools for Excel : with more than handy Excel add-ins, free to try with no limitation in 30 days.

In the Insert File at Cursor dialog box, do the following operations: 1. Click button to select a cell where you want to put the imported data; 2. Download and free trial Now! Read More Free DownloadSo many things can go wrong with linked files, yet unsuspecting users tend to use them with pride.

can excel pull data from a closed workbook

If they knew the risks they might not be so quick. When you close the linked file the address will change to include the full file path of the linked file.

Provided you can remember the syntax, it is possible to create a link without even opening a file. That means Excel files can be read without opening them, pretty cool eh? Though, Excel will ask for the password when updating the link to a protected file. If both the linking and linked files are open at the same time, the values will update automatically when a recalculation occurs.

When opening an Excel file which contains links to other files the following message will be displayed. The Edit Links window will open. The link to a closed workbook will be updated when the cell containing the link requires recalculation. The calculation chain in Excel is a tricky concept. Generally, a cell is only recalculated if it contains a reference to a cell or preceding cell which has changed. The following link will never update through a standard recalculation as it has no preceding cells in the same workbook.

In the previous section, we saw an IF function with a linked cell included. But we can push this further and use a linked file within other formulas and functions. Named ranges are also available. If a cell is referenced within its own workbook Excel tracks what happens to that cell.

If the linking file is closed Excel has no idea when a cell has moved. The risk can be mitigated slightly by using Named Ranges. However, if it is a colleagues file, what is to stop them deleting the Named Ranges, or renaming worksheets, just because they want to work colleagues are nice like that!

When some Excel users discover the ability to link to other files, they go a bit loopy; linking everything in sight. It is not long before they have a spiders web of links across multiple workbooks. When a link updates it does not update any sub-links contained in the linked file.

Data can only be retrieved from the last saved version of a file. If your colleague opens a file and changes some values, the link will not retrieve the updated value until the file is saved. This is not a problem by itself, as that is how I would expect it to work. However, there is no warning message to indicate the file is currently open, so it may not be obvious if the file is up-to-date or not.

An Excel file is constructed in a specific way to be read by the Excel application. When a link is created, the linking file keeps a copy of the data from the linked file. The link is no longer valid as the file does not exist, So what happens if you change the lookup value? Answer: The new lookup value is returned. This means you can keep retrieving values from files which no longer exist!!!I do not want to copy data manually from the source to the destination.

This procedure would spare me from entering the figures repeatedly on multiple files, reducing possible errors, duplication etc. It will save precious time too. Double click to open it.

Pull data from a closed workbook

From the object dropdown list top left inside the modulechoose "Workbook". The first line inside the procedure is Application. ScreenUpdating property. I have set it false. This would speed up the macro code that I have written. Read this MSDN blog to understand more about the property. Next, I am opening the source Excel Workbook to read the data from it.

Excel would not physically open the file and it is in a readonly state. ScreenUpdating to true. We just learnt how to read data from a Closed Excel file without opening it. This is a very simple procedure.

You can now simultaneously update multiple filesusing data from a single source, without worrying about distributing or updating the data manually. This would virtually solve another situationwhere users want to update the destination Excel files without opening it. Please enable JavaScript to view this page properly. I was in a forum recently, when I came across a question on how to get or read data from a closed excel workbook file without actually opening it.

Let me guess a simple scenario. I have an Excel file the sourcewhere I regularly update the Sales figures for each region. In-addition, I have another excel file, which would automatically get the figures from the source file, without opening it. Worksheets "sheet1". Count, "B". End xlUp. Worksheets "Sheet1". This would help me iterate through all the data from the source and write the data to the destination Workbook the current Workbook in this case. Formula Next iCnt.

Like this Article? Subscribe now, and get all the latest articles and tips, right in your inbox. Delivered by FeedBurner.To extract pull data from another workbook using a Macro, you have to provide the workbook name and full path to a procedure or a piece of code to process. You can hard code the file name and path, store it in a variable, and then process it. Here however, I am using the FileDialog method to select the source file the Workbook. So add ActiveX the button first.

NextI am opening the source file. In the first example above, I am pulling data from every row and column in Sheet1. To do this, I am using the UsedRange property. It will pull every data from it. However, you can limit the amount of data that you want to extract from the source file. All you need to do is, specify a range. Let us assume you want to pull or extract data from the 2nd column B column in Sheet1 only. You can use this code.

The FileDialog method remains the same. The macro to pull data from multiple sheets from another workbook is very simple. However, the method that I am sharing here is slightly different from the first two examples that I have explained above. I have shared three different methods here to explain how to pull data from another workbook using Macro. You got different methods for different requirement. My favorite however, is the third method, where it simply copies data from multiple sheets and writes in the destination workbook.

You can similar methods to pull data from multiple Excel workbooks and write it in your destination workbook.

Please enable JavaScript to view this page properly. Excel Macro to Pull Data from another Workbook excel vba. I am sharing three simple methods here, which shows how to pull or read data, as it isfrom another Excel workbook, in your computer or from a remote computer. While pulling or extracting the data, the source file can be in close or open state. Dim fd As Office. Worksheets "sheet1". Worksheets "Sheet1".

Close False ' False, so you don't save the source file. FirstI am creating a FileDialog object to open a file dialog box.Due to high volumes, response times in the community may be delayed over the next few days. Please refer to our self-help content for additional assistance. Thank you! Microsoft Support.

I am new to Office and I've come to learn that cell values can be pulled from closed workbooks. My set-up is that each "Group's" file pulls from the previous month, and each file is named according to that month and the group it applies to.

For example, "Group A I have a template that allows for tracking different groups. What I need to be able to do is have formulas that will create a file name reference from the dynamic "Group" and dynamic date. I identify the Group by placing the name of the group in a cell in the worksheet, and I identify the previous month by taking today's month and subtracting one month in another cell in the worksheet.

The formula then pulls the group name from that cell and today's month less 1 month to pull cell values from that group's workbook of the previous month. As an example, cell B1 contains the value "Group A" and cell IV1 contains the value calculating today's month, less 1 month.

can excel pull data from a closed workbook

The formula is set up in this fashion:. I needed a macro to make this work in previous versions of Excel, which does not work in the most current version - although older versions of Excel did not pull cell values from closed workbooks.

So, is it not possible to pull cell values from a closed workbook using dynamic file name references?

can excel pull data from a closed workbook

I'm a fellow user in this community, just another one like you. I do not work for Microsoft. My answers are voluntary and purely intended to help us with each other. Thanks Regards Jeovany CV.

Did this solve your problem? Yes No. Sorry this didn't help. Thanks for your feedback.

can excel pull data from a closed workbook

Hello, and thanks for the quick response. That seems consistent with the research I've done. If so you'll need to update your macro to make it works with the current excel version. It's the "morefunc" macro. The forums discussing it that I have been able to find have said that it was built for bit applications, not bit, and so all recommendations have been to abandon it. I was hoping that since recent versions of Excel can return cell values from closed workbooks via direct reference where they couldn't beforethat this could be achieved via indirect reference relatively simply.

October 6, Due to high volumes, response times in the community may be delayed over the next few days. I hope this is clear and that someone can assist.

This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question 0.


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